Terms & Conditions

Holistic Healing Fair™ Exhibitor Terms & Conditions

Organizer: Vanessa Sieger, Founder & Coordinator of Holistic Healing Fair™ (“Organizer”)
Event: Holistic Healing Fair™ events held across Ontario
Exhibitor: The individual or business entity applying to participate in the Event

1. Booth Reservation & Payment

Exhibitor booths are not reserved or confirmed until full payment has been received by the Organizer.
All payments are non-refundable and non-transferable.
If an event is postponed by the Organizer (including, but not limited to, changes in public health restrictions), amounts paid will be applied as a credit toward a future Holistic Healing Fair™ event.
The Organizer does not issue refunds under any circumstances.
Returned payments or insufficient funds will incur a service fee. Booth space will not be held until full cleared payment is received.

2. Event Operations

Event dates, times, and set-up details are provided in the Exhibitor’s approval email and application package. Exhibitors are responsible for reviewing and retaining this information.
Exhibitors will receive final load-in and event details by email during the week of the event.
Each exhibitor booth includes one 6- or 8-foot table and two chairs. Space size varies by venue and is not guaranteed to meet specific configuration requests.

3. Insurance & Liability

Liability insurance is strongly recommended for all Exhibitors. No insurance coverage is provided by the Organizer, Event Sponsors, or host venues.
Exhibitors are fully responsible for their property, staff, and products during set-up, event hours, and take-down.
The Organizer, Event Sponsors, and host venues will not be held liable for losses, damages, injuries, or theft.

4. Booth Conduct & Restrictions

No open flames, incense, essential oils, or scented products may be used at booths. Diffusers with water only are permitted.
No music or amplified sound is allowed without prior written approval.
Exhibitors must maintain a respectful, community-minded atmosphere at all times. Bullying, harassment, discrimination, or negative/competitive comments toward the Organizer, attendees, or other vendors are strictly prohibited and may result in removal without refund.
False medical claims or the provision of medical advice are strictly prohibited. Any violation will result in immediate removal with no refund.

5. Set-Up & Take-Down

Doors open at 10:00 AM. Exhibitors must be fully set up by 9:50 AM. Late arrivals without notice may result in forfeiture of booth space with no refund.
Early take-down before 4:00 PM is prohibited and will result in loss of eligibility for future events. In the event of an emergency, the Organizer must be contacted immediately.
Exhibitors are required to leave their space clean and free of damage. Any damage to venue property will be the responsibility of the Exhibitor.

6. Products & Approvals

Exhibitors must only display and sell the items approved in their application. The Organizer reserves the right to restrict duplicate brands, particularly MLM or similar products. Unauthorized brands may be required to be removed.
Food and beverage samples require prior Health Unit approval. Exhibitors are responsible for compliance with all Public Health requirements and may be subject to inspection. Failure to provide required approvals may result in removal of items.

7. Marketing & Promotion

The Organizer undertakes paid and targeted advertising for each event but does not guarantee attendance, sales, or specific outcomes.
Exhibitors are encouraged to promote their participation, as this significantly contributes to the overall success of the event.
The Organizer reserves the right to offer promotional discounts or giveaways to encourage attendance. Previously booked Exhibitors are not entitled to retroactive discounts.

8. Force Majeure

The Organizer shall not be held responsible for any failure or delay in performance due to events beyond reasonable control, including but not limited to acts of God, natural disasters, government regulations, pandemics, strikes, or venue closures.
In such cases, payments will be credited toward a future event. No refunds will be issued.

9. Indemnification

The Exhibitor agrees to indemnify, defend, and hold harmless the Organizer, Event Sponsors, and host venues from any and all claims, damages, liabilities, costs, and expenses arising out of or related to the Exhibitor’s participation in the Event, including but not limited to personal injury, property damage, or violation of law.

10. Compliance With Laws

Exhibitors are responsible for complying with all applicable local, provincial, and federal laws, including health and safety regulations, business licensing, and tax requirements.

11. Photography & Media Release

By participating in the Event, the Exhibitor grants the Organizer the right to use photographs, video, or other media taken during the Event for promotional purposes, without compensation.

12. Organizer’s Right to Refuse or Remove

The Organizer reserves the right to decline or remove any Exhibitor whose behavior, products, or display are deemed unsafe, unlawful, or inconsistent with the values of the Holistic Healing Fair™.
No refunds will be issued in such cases.

13. Assignment of Space

Booth placement is at the sole discretion of the Organizer. Requests will be considered but are not guaranteed.
The Organizer reserves the right to reassign booth space as necessary for the benefit of the event.

14. Limitation of Liability

In no event shall the Organizer’s liability exceed the booth fees paid by the Exhibitor.
The Organizer is not responsible for lost profits, indirect damages, or any consequential losses.

15. Severability

If any provision of this Agreement is deemed invalid or unenforceable, the remaining provisions shall remain in full force and effect.

16. Reputation & Conduct Clause

Community Standards: The Holistic Healing Fair™ is dedicated to creating a safe, inclusive, and welcoming environment for all attendees, vendors, and participants. Vendors agree that their products, services, displays, and conduct must reflect these values and avoid causing offence, harm, or controversy.
Termination of Participation:
- The Organizer reserves the right, at its sole discretion, to remove or terminate a Vendor/Sponsor’s participation, without refund, if:
  a. The Vendor or their business is engaged in activities, practices, or public statements that are illegal, discriminatory, exploitative, or reasonably perceived as harmful.
  b. The Vendor or their business becomes subject to negative media coverage, public controversy, or conduct that may damage the reputation of the Event or Organizer.
  c. The Vendor acts in a manner inconsistent with the inclusive and neutral mission of the Holistic Healing Fair™.
Non-Endorsement: Participation as a Vendor does not imply or constitute endorsement by the Organizer of the Vendor’s products, services, or beliefs.The Organizer retains sole discretion in determining what constitutes reputational harm or a breach of these standards.
Conflict of Interest and Competing Events: To maintain brand clarity and protect the integrity of the Holistic Healing Fair™, any vendor, sponsor, facilitator, or partner participating in a Holistic Healing Fair™ event must not host, co-host, or organize a health, wellness, holistic, or metaphysical market, expo, or fair within the same city or surrounding region during the same calendar year as the Holistic Healing Fair™ event in which they are participating. The Holistic Healing Fair™ reserves the right, acting reasonably, to decline, cancel, or revoke participation where a conflict of interest is identified.
Final Authority: The Organizer retains sole discretion in determining what constitutes reputational harm or a breach of these standards.

17. Acknowledgment

By submitting payment, the Exhibitor acknowledges and agrees to comply with all terms and conditions above.
Non-compliance may result in removal from the Event without refund and loss of eligibility for future participation.